We owe our success to people and processes. An administrative Assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excel we count on meticulously accurate and insightful data to drive our solutions. We’re looking for a data entry clerk who has exceptional detail orientation and analytical skill to join us in our mission. The ideal candidate will have experience working in data entry, performing administrative tasks, and providing support to managers. Because of the collaborative nature of this role, the data entry clerk should also have superior written and verbal communication skills. We’re seeking a focused professional who can handle any situation and provide high-quality results with quick turnaround.
Objectives of this role
Optimize operational efficiency by quickly and accurately adding to and maintaining the quality of large amounts of data in our proprietary database
Recommend data management solutions according to business requirements
Ensure usability of data entry software and equipment, and manage malfunctions
Handle requests for data from managers and employees
Achieve organizational goals while adhering to best practices
Responsibilities
Gather and input data in database, and verify accuracy of valuable company information
Review data for errors or redundancies, make corrections, and check outputs
Research information needed for completing documents with minimal oversight
Analyze and use data from automated information aggregators to update database
Create systems and processes to efficiently capture information, and coach team members on usage
Generate reports, store outputs in database, and perform backups
Scan and print files when requested
Required skills and qualifications
High school diploma or equivalent
Experience in data entry
Superb written and verbal communication skills
Fast typing ability, with an eye for accuracy
Proficiency with spreadsheets and online forms
Ability to maintain confidentiality of company information
Preferred skills and qualifications
Ability to communicate in more than one language
Experience in developing internal processes and filing systems
lent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.
Objectives of this role
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Responsibilities
Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings in the office, off-site, and via video conference
Coordinate domestic and international travel arrangements for employees
Maintain filing system, contact database, employee list, and inventory
Order and oversee office supplies and food deliveries for group meetings
Required skills and qualifications
High school diploma or equivalent
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Aptitude for learning new software and systems
Preferred skills and qualifications
College degree or equivalent
Previous success in office management
Experience managing budgets and expenses
Experience developing internal processes and filing systems
Comfortable handling confidential information
