Vanessa Mae Sabuero, Virtual Executive Assistant / Real Estate Transaction Coordinator

About

I'm an experienced Virtual Executive Assistant who does everything on the back end side of the business or anything related to administrative tasks and works directly with the CEO. Handles email and customer service and works closely with a licensed realtor in the US as a Transaction Coordinator.

Experience

Sold by Soliz

Mar 2022 – Feb 2023

Homebased

Virtual Executive Assistant

Duties and Responsibilities: -Oversee all Aspects of buyer and seller transactions from executed purchase agreement to closing. -Coordinate inspections, regularly update and maintain communication with clients, agents, title officer, lender, etc. -Submit all necessary documentation to office broker for file compliance. -Preparing listing documents (Seller’s Disclosures, Lead Base Paint Disclosures, HOA Documents, etc.) -Scheduling home photoshoot, open house and showings for listings -Coordinate moving/possession schedules. -Schedule and coordinate closing process. -Submit and follow up Commission Disbursement Authorization -Fill out and set contracts/documents on DocuSign -Enter all client information into client database. -Data entry, update, add or remove labels on information stored in CRM -Completing any overflow tasks that might be necessary for clients -Create/Apply SmartPlans on Keller Williams Command

Celebrity Pooch LLC

Mar 2022 – Feb 2023

Homebased

Operations Manager

Duties and Responsibilities: -Answer calls and set appointments for clients -Database Management -Setting up/Managing social media business pages -Creating contents and posting it on social media -Managing emails -Bookkesping -Prospects for setting recruiting appointments -Creates and executes marketing campaigns (Email newsletters, social media, etc.) -Creating Sales Report and Payroll -Keep track of vans and inventories -Assign van to groomers weekly

CFIF Inc.

Sep 2021 – Dec 2021

Mandaue City

Finance and Admin Intern

Duties and Responsibilities: -Responsible for making outbound calls to members, suppliers and gallery participants -Responsible for updating and monitoring of different trackers of Cebu Furniture Industries Foundation Inc. and Cebu Design Week -Responsible for the generating billing statements and timely follow-ups of collections from members -Responsible for posting monthly government remittances -Prepares payment voucher Helps in filling out forms for processing of business permit renewal and other company documents -Responsible for issuing official receipts and timely follow-ups to suppliers via email -Responsible for monthly preparation of accounting documents or disbursement vouchers for audit -Helps in preparing employee’s payroll -Responsible in preparing minutes for board of trustees meeting

Acadsoc Ltd.

Dec 2020 – Aug 2021

Homebased

Online English Teacher

Duties and Responsibilities: -Teach kids, teenagers and adults English -Organize coursework and learning materials -Assess progress and writes report and evaluation after every class

Concentrix

Apr 2018 – May 2018

Mandaue City

Customer Service Representative

This is a seasonal account Duties and Responsibilities: -Assist customers by answering product and service related questions -Suggesting information about other products and services -Process customer orders -Prepare correspondences and fulfil customer needs to ensure customer satisfaction. -Outbound calls to couriers, suppliers and finance department

Education

University of Cebu

Jun 2018 – Jul 2022

College Graduate / CumLaude, Bachelor of Science in Accountancy

Vanessa Mae Sabuero

Virtual Executive Assistant / Real Estate Transaction Coordinator

Skills

Languages